Vehicle Purchasing Assistant
An exciting opportunity has arisen for a Vehicle Purchasing Assistant to join a dynamic Customer Operations team. This role offers the chance to be part of an industry-leading organisation, where you will play a crucial role in the vehicle procurement process and new vehicle deliveries management. The successful candidate will have the opportunity to work in a fast-paced environment, ensuring efficient end-to-end order management and accurate delivery of new vehicles. This role is perfect for someone who thrives on collaboration, has excellent project management skills, and is customer-centric.
What you'll do:
As a Vehicle Purchasing Assistant, you will be an integral part of our automotive client's Customer Operations team in Dublin. Your primary responsibility will be assisting with the overall vehicle procurement process, ensuring the smooth running of operations from order placement to end-user delivery. You will negotiate discounts, coordinate fit-out requirements with suppliers, and monitor delivery dates to meet customer expectations. Your role will also involve managing new vehicle registrations and coordinating return vehicles. You will build strong relationships with manufacturers and suppliers while maintaining systematic task management for accurate reporting. Additionally, you will plan and manage the annual vehicle supply tendering process.
- Oversee the order management process from order placement through to end user delivery in line with procedures, processes and SLAs to maintain best-in-class efficiencies.
- Negotiate and monitor discounts, maximising potential volume.
- Coordinate vehicle fit-out requirements with third-party suppliers.
- Monitor new vehicle delivery dates to ensure communicated timelines and customer expectations are met.
- Manage new vehicle registrations as per arrival dates, contract end dates and customer requirements.
- Collaborate with customers, drivers and suppliers to ensure new vehicles are delivered within efficient and agreed timelines.
- Coordinate return vehicles in conjunction with new vehicle deliveries.
- Maintain relationships with manufacturers and suppliers, including participation and engagement at meetings/events.
- Systematically manage tasks so that reporting and automated communication are accurate.
- Plan, implement and manage the annual vehicle supply tendering process.
What you bring:
The ideal Vehicle Purchasing Assistant will bring a strong set of organisational and time management skills. You are an energetic self-starter, team-oriented, and possess strong interpersonal skills. Your project management, decision-making and analytical skills are excellent, and you have expertise in Microsoft Office, primarily Excel. You have strong presentation and communication skills, both verbal and written. You demonstrate an excellent work ethic and can work to SLAs or under pressure. Your ability to work in a fast-paced environment, with flexibility and the ability to multitask is crucial. Above all, you are customer-centric with the ability to empathise where practicable.
- Strong organisational skills and consistent time management are essential for strong performance within this role.
- Energetic self-starter, team-oriented, with strong interpersonal skills.
- Excellent project management, decision-making and analytical skills are required.
- Expertise with Microsoft Office, primarily Excel is necessary.
- Strong presentation and communication skills (both verbal and written) are needed.
- Excellent work ethic and ability to work to SLAs or under pressure is important.
- Ability to work in a fast-paced environment, with flexibility and the ability to multitask is crucial.
- Customer-centric with the ability to be empathetic where practicable.
What sets this company apart:
Our client is a leading organisation that values collaboration, inclusivity, and commitment. They offer a dynamic working environment where every member of the team plays a vital role in their success. They believe in nurturing talent and providing opportunities for growth and development. Their focus on customer satisfaction sets them apart from their competitors. This is an exciting opportunity to join a company that truly values its employees.